Administrative Assistant

Job Description

We have a direct-hire position for a Administrative Assistant with one of our clients in Cleveland, OH. No third party candidates considered for this position.

The Cleveland office of an AmLaw 100 law firm seeks a Legal Executive Assistant that has experience supporting busy Litigation Partners to provide an elevated level of administrative support and assistance to a busy team of legal professionals. This position requires a proactive administrative professional with a “can do attitude” who is able to give exceptional legal and administrative support by anticipating needs, finding solutions to problems, and being an active team player.

A Day in the Life

The ideal candidate will have experience in a legal environment and stellar administrative and litigation support skills. This role will be responsible for managing, updating, and tracking/monitoring litigation cases and documents, business development documents, Excel Spreadsheets, and contact lists to ensure our data is current and organized. The Assistant will also monitor and manage email communications, schedules, and calendars with precision, coordinating with both internal teams and external clients to schedule meetings and organize events seamlessly. This role will draft basic pleadings, time entries, and manage docketing calendars. This role will also assist in arranging travel, new client intake, file maintenance, document editing and formatting, expense reimbursement, and monthly client billing. The ideal candidate will have excellent organizational and communication skills, litigation skills, a proactive attitude, and the ability to thrive in a fast-paced environment.

We Know You

The ideal candidate for this role would have 7+ years of recent State and Federal litigation experience within a law firm supporting a busy partner. The ability to work in a fast-paced environment by organizing and prioritizing multiple time sensitive tasks daily will be a crucial requirement of this role. Top candidates will be familiar with key legal principles and possess incredible accuracy, strong IT capabilities, excellent time management skills, and must be able to work on their own with minimal guidance. The ideal candidate will also have interpersonal skills and professional judgment to interface with attorneys and clients.