Exec Asst

Job Description

We have a position for a Exec Asst with one of our clients in Atlanta, GA for an initial contract duration of 1 year. No third party candidates considered for this position.

Responsibilities:

• Calendar and time management: schedules resources such as people, meetings, appointments, rooms, equipment, or other resources
• Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages
• First point of contact for leader and other team members; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties
• Maintains and updates or creates databases and/or database information
• Codes, compiles, and files correspondences, records, documents and reports according to an established system
• Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements
• Takes and prepares notes of meetings, conferences, and similar proceedings
• Sorts and distributes mail and packages to appropriate parties
• Greets and assists visitors and arrange for escorts, as necessary
• Makes travel arrangements, prepares, checks and processes expense reports
• Gathers and arranges materials and relevant information for assigned project or person
• Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures, manage invoice process and point of contact for accounting process
• Types letters, memoranda, and reports from drafts and proofreads and reviews documents for grammatical and numerical errors