Admin Spec I

Job Description

We have a position for a Admin Spec I with one of our clients in San Diego, CA for an initial contract duration of 10 months. No third party candidates considered for this position.

ADMSUP: Provides a variety of clerical, data entry and administrative support duties for departments, functional groups and/or executives.

• Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
• Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources;
• Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages.
• Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties.
• Maintains, updates or creates databases and/or database information.
• Codes, compiles and files correspondences, records, documents and reports according to an established system.
• Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements.
• Takes and prepares notes of meetings, conferences, and similar proceedings.
• Sorts and distributes mail and packages to appropriate parties;
• Greets and assists visitors and arrange for escorts, as necessary.
• Prepares, checks and processes expense reports.
• Gathers and arranges materials and relevant information for assigned project or person.
• At lower levels, may operate a telephone switchboard with numerous extensions.
• At lower levels, may focus primarily on data entry.
• At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures