Executive Assistant

Job Description

We have a position for a Executive Assistant with one of our clients in Atlanta, GA for an initial contract duration of 1 month.

• Provide calendar and time management:  schedule resources such as people, meetings, conference rooms, equipment and technology support
• Organize and manage meetings and events including securing, managing and preparing meeting space, travel, catering, transportation and set-up
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel, both domestic and international.
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Provide on-boarding support to new employees
• Perform administrative functions such as ordering supplies, coordinating equipment repairs and preparing expense reports
• Gather info and create presentations, reports and handouts as needed
• Maintain supplies as needed
• Track and prepare notes for meetings, conferences and other similar proceedings
• Attends staff meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned.
• Maintain employee reference lists and department organizational charts 
• Serve as a liaison between the team’s this person supports and other business units/departments.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Serve as a backup for other assistants, as necessary.