Accounts Payable Specialist I

This position will be responsible for the vendor management process as well as the primary contact for travel and expense reporting and the Concur platform. The AP Specialist I will be responsible for monitoring requests for new vendor set-up and vendor changes to include, but not limited to, verifying banking information and tax ID numbers. Additional responsibilities related to vendor management will include adding additional addresses if required and determining when a vendor needs to be deactivated as well as creating any vendors required for one-time payments. This position will serve as the expert on travel and expense policy and assist employees to file expense reports, troubleshoot system errors, track employee market, department and leadership changes as well as review and approve expense reports on behalf of Accounting and assist with customer onboarding. Position will be responsible for creating and maintaining any necessary training documents used by employees to navigate the expense reporting system as well as managing the corporate floater card process. The Accounts Payable Specialist will also be responsible for fielding vendor payment questions and escalating any issues up to the appropriate team member.

• Supplier set up and maintenance including bank information verification & TIN matching
• Deactivate suppliers that no longer require regular payments
• Make changes as necessary to supplier addresses, contacts, banking information and remittance email addresses
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Coordinate with Supplier on discrepancies and inquiries
• Keep supervisor apprised of issues and questions as they arise
• Manage assigned floater visa cards and prepare necessary expense reports
• Assist with internal and external audits
• Order supplies for the department
• Special projects as assigned by the manager
• Manage IRS rate in the expense reporting platform