Posting & Procurement Specialist

This position is responsible for performing daily Central Purchasing functions, month-end procedures and various accounting duties.

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders to verify accuracy, terminology, and specifications (i.e. general ledger and purchasing categories and intended use).
• Provide supporting documentation for month-end accruals related to purchasing.
• Serve as liaison with Shared Services Center.
• Make local buying decisions in the event of an emergency.
• Cross-train for posting responsibilities.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, and orders.
• Forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Submit bills for payment and ledger coding.
• May be required to work overtime (more than 40 hours per week) as business needs dictate.
• Perform other duties as assigned by management.

Requirements

• High School Diploma or equivalent required.
• Basic Auction knowledge a plus.
• Knowledge of AS400, ORACLE, Microsoft Office Suite (Excel, Word and Outlook) and basic accounting procedures preferred.
• Solid computer skills required.
• Ability to perform repetitive data entry tasks; manual dexterity.
• Effective communication skills and organizational skills required.
• Strong attention to detail and follow-through required.
• Working knowledge of supplier base, parts and supplies ordering, and auction operations.
• Ability to effectively adapt to and lead change.
• Ability to operate adding machines and other office equipment (e.g., copier, fax machine, etc.).
• Ability to sit or stand for prolonged periods of time.
• Vision abilities required include close, distance and depth perception.