Accts Payable Specialist

Job Description

We have a position for a Accts Payable Specialist with one of our clients in Charlotte, NC for an initial contract duration of 5 months. No third party candidates considered for this position.

This position will be responsible for the vendor management process as well as the primary contact for travel and expense reporting and the Concur platform. The ideal candidate will have strong attention to detail, excellent organizational skills, and a commitment to providing exceptional service to both internal and external stakeholders.

**Duties & Responsibilities**

• Assist with internal and external audits.
• Order supplies for the department.
• Scan physical mail to the invoices inbox.
• Special projects assigned by the manager.
• Supplier set up and maintenance including bank information verification & TIN matching.
• Deactivate suppliers that no longer require regular payments.
• Make changes as necessary to supplier addresses, contacts, banking information and remittance email addresses.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• The Accounts Payable Specialist will also be responsible for fielding vendor payment questions and escalating any issues up to the appropriate team member.
• Coordinate with Supplier on discrepancies and inquiries.
• AP Specialist will also be the primary administrator for the CASS utility management system, duties of which may include setting up new sites, submitting LOAs for new suppliers, serving as the primary contact for any exceptions to the pre-set payment limits.
• Keep supervisor apprised of issues and questions as they arise.
• Manage assigned floater corporate cards and prepare necessary expense reports.
• Function as primary administrator for the Time & Expense (T&E) reporting process and the Concur platform. This includes ordering new cards, assisting employees with expense reporting questions, providing training documentation, maintaining employee user accounts, and reviewing submitted expenses in preparation for booking.
• Add new expense categories as necessary and maintain associated GL codes.
• Regularly ensure that new users are added and employee market, department and supervisors are changed where needed.
• Follow up as necessary with users with delinquent expense reports.
• Create and maintain necessary training documents used by employees to navigate the expense reporting system.
• Manage IRS rates within the expense reporting platform.