HR Administrator

The HR Administrator provides administrative support to the Human Resources department and ensures the efficient day-to-day operation of HR functions. This role is responsible for maintaining employee records, assisting with recruitment and onboarding, administering HR policies and procedures, and supporting payroll and benefits processes while maintaining confidentiality and compliance with employment regulations.

Key Responsibilities:

• Maintain accurate and up-to-date employee personnel files and HR databases.
• Coordinate recruitment activities, including posting job advertisements, scheduling interviews, and communicating with candidates.
• Facilitate new hire onboarding and employee orientation.
• Prepare employment contracts, offer letters, and other HR-related documentation.
• Process employee status changes, including promotions, transfers, and terminations.
• Assist with payroll preparation by providing employee data and maintaining attendance records.
• Administer employee benefits enrollment and respond to employee inquiries.
• Monitor leave requests, attendance, and time-off records.
• Ensure compliance with company policies and employment legislation.
• Support employee engagement initiatives and company events.
• Prepare HR reports, metrics, and documentation as required.
• Respond to employee questions regarding HR policies and procedures.
• Maintain confidentiality of sensitive employee information.
• Provide general administrative support to the HR team.

Qualifications:

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• 2-3 years of experience in an HR administrative or coordinator role.
• Knowledge of HR practices, employment laws, and labor regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with discretion.
• Strong interpersonal and customer service skills.

Preferred Qualifications:

• Experience with payroll administration and HR information systems.
• Experience supporting recruitment and employee relations activities.

Key Competencies:

• Organization and planning
• Attention to detail
• Confidentiality and integrity
• Communication skills
• Problem-solving
• Time management
• Teamwork and collaboration
• Customer service orientation

Work Environment:

Office work environment. Standard business hours with occasional additional hours during recruitment, onboarding, or payroll cycles.