Accounts Payable Specialist

Job Description

We have a position for a Accounts Payable Specialist with one of our clients in Waynesboro , VA for an initial contract duration of 6 months.

This position will be responsible for the vendor management process as well as the primary contact for travel and expense reporting and the Concur platform. The AP Specialist I will be responsible for monitoring requests for new vendor set-up and vendor changes to include, but not limited to, verifying banking information and tax ID numbers. Additional responsibilities related to vendor management will include adding additional addresses if required and determining when a vendor needs to be deactivated as well as creating any vendors required for one-time payments. This position will serve as the expert on travel and expense policy and assist employees to file expense reports, troubleshoot system errors, track employee market, department and leadership changes as well as review and approve expense reports on behalf of Accounting and assist with customer onboarding. Position will be responsible for creating and maintaining any necessary training documents used by employees to navigate the expense reporting system as well as managing the corporate floater card process. The Accounts Payable Specialist will also be responsible for fielding vendor payment questions and escalating any issues up to the appropriate team member. Additional responsibilities of this position may include, but are not limited to, assisting with internal and external audits, mail sorting and ordering supplies for the department. AP Specialist I will also be the primary administrator for the CASS utility management system, duties of which may include, setting up new sites, submitting LOAs for new suppliers, serving as the primary contact for any exceptions to the pre-set payment limits.

Additional Information/Requirements:

Duties & Responsibilities

20%

• Supplier set up and maintenance including bank information verification & TIN matching
• Deactivate suppliers that no longer require regular payments
• Make changes as necessary to supplier addresses, contacts, banking information and remittance email addresses
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Coordinate with Supplier on discrepancies and inquiries
• Keep supervisor apprised of issues and questions as they arise

30%

• Manage assigned floater visa cards and prepare necessary expense reports
• Act as primary administrator for the T&E reporting process and the Concur platform including ordering new cards, assisting employees with expense reporting questions, providing training documentation, maintaining employee user accounts and reviewing submitted expenses in preparation for booking
• Add new expense categories as necessary and maintain associated GL codes
• Regularly ensure that new users are added and employee market, department and supervisors are changed where needed
• Follow up as necessary with users with delinquent expense reports

10%

• Assist with internal and external audits
• Order supplies for the department
• Special projects as assigned by the manager
• Manage IRS rate in the expense reporting platform

Qualifications

• Education:  High School diploma
• Experience:   3+ years’ experience in Accounts Payable with office/administrative experience preferred. Experience with Concur a plus.
• Key Competencies:  Ability to communicate both orally and in writing, ability to coordinate and facilitate solutions with operations teams; proficiency with MS Office. 
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