Accounts Payable Lead

Job Description

We have a position for a Accounts Payable Lead with one of our clients in Waynesboro, VA for an initial contract duration of 5 months.

The Accounts Payable Lead is responsible for coordinating the day-to-day operations of the Accounts Payable function, ensuring timely and accurate invoice processing, supporting internal controls, resolving workflow issues, and serving as the primary functional resource and escalation point for the AP team.

• Monitor the AP mailbox and work queues to ensure invoices, vendor inquiries, and payment requests are addressed in a timely manner.
• Ensure invoices are accurately entered, coded, and routed for approval in accordance with company policies and established service levels.
• Resolve invoice workflow and approval routing issues by coordinating with business departments and system administrators as needed.
• Partner with Receiving, Procurement, and business stakeholders to resolve receipt discrepancies, unmatched invoices, and invoice approval delays.
• Track invoice processing metrics and follow up on aged or stalled transactions to ensure timely payment of vendors.
• Serve as the primary escalation point for AP processing issues and vendor inquiries.
• Review daily activity of team members for accuracy and appropriateness.
• Review AP payment cycles, including ACH batch preparation and uploads, for accuracy and completeness.
• Troubleshoot AP system and workflow issues and coordinate resolution with internal stakeholders.
• Train AP Specialists, monitor workloads, and provide ongoing coaching and feedback.
• Fill in for Accounts Payable Specialists as necessary.
• Retrieve and compile source documentation such as invoices, receipts, and payment records to support audit and other requests.
• Support month-end close activities, including AP accruals and reconciliation of the AP aging to the general ledger.
• Ensure AP-related ACH, wire, and other electronic payment transactions are accurately recorded and reconciled.
• Ensure compliance with company policies, approval authorities, and internal control requirements.
• Monitor AP aging and work with business partners to resolve outstanding items timely.
• Assist with implementation and monitoring of AP-related controls and process improvements.
• Coordinate with the Vendor Master Administrator to resolve vendor setup and maintenance issues that impact invoice processing and payment timeliness.
• Escalate vendor onboarding and master data issues as necessary to support efficient AP operations.
• Support process improvement initiatives, system enhancements, and special projects as assigned.