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Admin Spec I
San Diego, California  


We have a Contract position for "Admin Spec I" with one of our direct clients in San Diego, California for initial contract duration of  12+ months. No third party candidates considered for this position. US citizens and all those authorized to work in the US are encouraged to apply.

Job Description

ADMSUP: Provides a variety of clerical, data entry and administrative support duties for departments, functional groups and/or executives.

  • Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors;
  • Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources;
  • Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages;
  • Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties;
  • Maintains, updates or creates databases and/or database information;
  • Codes, compiles and files correspondences, records, documents and reports according to an established system;
  • Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements;
  • Takes and prepares notes of meetings, conferences, and similar proceedings;
  • Sorts and distributes mail and packages to appropriate parties;
  • Greets and assists visitors and arrange for escorts, as necessary;
  • Prepares, checks and processes expense reports;
  • Gathers and arranges materials and relevant information for assigned project or person;
  • At lower levels, may operate a telephone switchboard with numerous extensions;
  • At lower levels, may focus primarily on data entry.
  • At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures

Required Skills

Typical Training / Experience - HS diploma, GED or relevant work experience; 0-2 years of experience in area of responsibility

Dept/Org Scope & Impact - Entry level support role requiring basic skills; can perform some of the basic tasks within the function; some impact at the job or department level

Problem Complexity - Performs simple, routine work; Selects correct processes from clearly prescribed rules, past practices, or instruction; Seeks advice and guidance on non-routine or problem areas from supervisor. Any deviations from the norm are cleared by the supervisor/manager

Autonomy - Under close supervision, exercises limited latitude/independent judgment; Work typically involves detailed checks or close review of output by a senior co-worker and/or supervisor/manager

Knowledge - Assignments require minimal knowledge beyond the assigned work; Demonstrates correct understanding of routine aspects of work

 

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