Exec Asst I

Job Description

We have a position for a Exec Asst I with one of our clients in Las Vegas, NV for an initial contract duration of 1 year.

Provides a variety of clerical, data entry and administrative support duties for departments, functional groups and/or executives.        

• Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors;            
• Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources;
• Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages;        
• Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties;       
• Maintains, updates or creates databases and/or database information;              
• Codes, compiles and files correspondences, records, documents and reports according to an established system;               
• Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements;          
• Takes and prepares notes of meetings, conferences, and similar proceedings;
• Sorts and distributes mail and packages to appropriate parties;
• Greets and assists visitors and arrange for escorts, as necessary;        
• Prepares, checks and processes expense reports;      
• Gathers and arranges materials and relevant information for assigned project or person;        
• At lower levels, may operate a telephone switchboard with numerous extensions;     
• At lower levels, may focus primarily on data entry.    
• At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures