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Rachna Mishra

mrachna@3ipeople.com


Job ID :J20258

Location : West Palm Beach, FL

Duration :9 months.

Interview Type :Phone

Legal Status :

Job Type :Contract

Background Checks :County Criminal History, Drug Test, Education Verification, Motor Vehicle Report

No Of Openings :1

No Of Hours per week :N/A

Sorry, Job Status has been changed to Closed

Coordinator Accounting

Open

Hourly

< 3 Years

Experience

West Palm Beach, FL

Location

Job Description

We have a position for a Coordinator Accounting with one of our clients in West Palm Beach, FL for an initial contract duration of 9 months. No third party candidates considered for this position.

Our Client is a Marketing + Media Agency by Client with expertise in Branding + Creative + Media + Research. Our data-driven, wildly creative, digital SME’s tell powerful brand stories fluently in all media. We exist to change minds and move markets.  Our mantras are: more talent, less ego; be kind and direct; default to yes; keep the idea moving; and play well with others. We are growing fast because we are helping our clients grow.

The winning candidate will be a key team member of a growing agency backed by one of the world’s largest privately-held, global, values-driven corporations.

The Accounting Supervisor is responsible for management of accounting functions within the agency’s management system, Workamajig, timely and accurate client billing and expense reconciliation, proper revenue and expense recognition in accordance with GAAP, reconciliation between Workamajig and Client financial systems, and various financial and administrative functions of the agency.

Position Requirement/Responsibilities:

  • Creates and manages client billing records and invoice templates in Workamajig. Creates billing schedules per client contracts.
  • Creates monthly client billing worksheets for accounts team. Creates advance bills, pre-bills and/or monthly invoices, as needed.
  • Coordinates with corporate finance team on posting all cash receipts from clients. Assists corporate team in the accounts receivable collection process, as needed.
  • Reconciles client payments and billings on request.
  • Maintains records to provide audit trails of posting to AR and AP ledgers.
  • Coordinates between Client and corporate accounts payable team in the setup and payment .Manages vendor records in Workamajig and Strata (for media) to align with Oracle AP.
  • Manages expense reporting for office P-card.  Enters client charge-backs in Workamajig, as needed.
  • Serves as a first-level business approver for Client invoices processed through Oracle. Approves or corrects invoice coding, as needed.
  • Posts vendor invoices for media, production and other services to client projects in Workamajig, in alignment with Oracle AP.  Manages billed-to-actual media reconciliation on client accounts.
  • Works with Director of Operations and corporate finance team on the monthly close process. Reviews project status to determine appropriate revenue and expense recognition in accordance with GAAP.
  • Manages journal entries and other accounting functions in Workamajig. Creates journal entry requests for corporate EA team to post in Oracle, as needed.
  • Manages month-end data transfers between Workamajig and our corporate financial system, Oracle. Manages monthly reconciliation between systems.
  • Prepares monthly and quarterly reports for revenue, client and project profitability. Prepares ad hoc reports, on request.
  • Assists with other administrative functions, such as requests from clients or vendors for financial information, certificates of insurance, etc, as needed.

Preferred Skills

AMP

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